Event Planning

Available Now

Event Coordination

From conception to completion—delivering exceptional events that exceed expectations and achieve business objectives

Professional Event Management That Delivers Results

Your corporate events, conferences, and professional programs represent significant investments—in budget, time, and your organization’s reputation. Poor execution doesn’t just waste money. It damages relationships, misses business objectives, and creates problems that take years to repair.

Professional event coordination ensures your investment delivers the results you need. After 10+ years managing back office for events from 25-person executive meetings to multi-day conferences, we’ve developed the systems and experience that transform complex logistics into successful outcomes.

Multi-State

Operational Capability

Event Types & Services

Corporate Events & Meetings

Executive leadership meetings (25-100 attendees)
Product launches and promotional events

Investment: $3,500 – $25,000

Professional Development Events

Training workshops and certification programs
Awards ceremonies and recognition events

Investment: $2,500 – $18,000

Multi-Day Conferences

Professional association annual meetings
Multi-track conference management
Speaker coordination and logistics
Attendee experience optimization

Investment: $10,000 – $35,000

Specialized Services

Virtual and hybrid event coordination
International event management
Destination events and retreats

Investment: $2,000 – $20,000

Geographic Service Coverage

Primary Markets

Full-service capability with established vendor networks

North Carolina (Research Triangle, Charlotte, Wilmington)
Virginia (Richmond, Northern Virginia, Tidewater)
Maryland (Baltimore, Annapolis)
Washington, DC Metro Area

Secondary Markets

Expanding coverage with growing vendor relationships

Georgia (Atlanta Metro)
Tennessee (Nashville, Memphis)
Florida (Jacksonville, Orlando, Tampa, Miami)

Specialty Services

Destination event expertise

Caribbean destination events (launching Year 3)
Multi-state conference coordination
International event support

Why 10+ Years of Experience Matters

Vendor Relationships

We know which caterers deliver on promises, which A/V companies respond to last-minute changes, and which venues have hidden fees. Years of working with vendors across the Mid-Atlantic means better pricing and priority service for our clients.

Problem Prevention

We’ve seen every potential disaster. Weather issues, no-show vendors, technology failures, participant complaints—we have contingency plans before problems arise. Experience means preventing issues rather than reacting to them.

Efficiency

First-time event planners spend 40% of their time researching and learning. We spend that time executing because we already know what works. This efficiency translates to better outcomes and lower effective costs.

Stress Reduction

You focus on your event’s content and objectives. We handle the logistics that make it possible. This separation allows you to engage with attendees and achieve business goals rather than managing vendor coordination.

Pricing & Investment

Event planning fees are project-based, reflecting scope, complexity, timeline, and services required. We provide transparent pricing with no hidden fees.

Small Events

25-75 attendees

$2,500 – $5,000

Single-day meetings, workshops, training sessions

Medium Events

75-200 attendees

$5,000 – $12,000

Corporate conferences, professional development programs, 1-2 day events

Large Events

200-500+ attendees

$12,000 – $35,000

Multi-day conferences, association annual meetings, complex hybrid events

Factors Affecting Investment

Attendee Count & Complexity

Larger events and multiple concurrent sessions require more coordination

Timeline Pressure

Events requiring planning in less than 8 weeks incur premium rates

Geographic Location

Travel requirements and vendor availability affect pricing

Vendor Management

Number and complexity of vendor relationships

Custom Services

Specialized requirements like international coordination or accessibility accommodations

Payment Structure

30%

Upon contract signing

→

40%

At 30 days before event

→

30%

Upon completion

Important Note: Your investment covers professional planning expertise, coordination, and management. Vendor costs (venue, catering, A/V equipment, etc.) are separate expenses paid directly to vendors, though we negotiate on your behalf for best pricing.

Ready to Plan Your Next Event?

Every event is unique. Your objectives, audience, budget, and constraints require customized solutions, not template proposals.

Schedule a no-obligation consultation to discuss your needs. We’ll provide an honest assessment of scope, investment required, and expected outcomes.

Request Event Planning Consultation

Or contact us directly: avetrice@fcssllc.net